236 Third Street

Greenport NY

11944

 

Tel: (631)477-0248

Fax: (631)477-1877

 

MAYOR

GEORGE W. HUBBARD, JR.

EXT. 215

 

TRUSTEES

JACK MARTILOTTA

DEPUTY MAYOR

 

MARY BESS PHILLIPS

 

DOUGLAS W. ROBERTS

 

JULIA ROBINS

 

VILLAGE ADMINISTRATOR

PAUL J. PALLAS, P.E.

EXT. 219

 

CLERK

SYLVIA PIRILLO, RMC

EXT. 206

 

TREASURER

ROBERT BRANDT

EXT. 217

 

 

 

 

 

January 26, 2017 at 7:00 PM

Mayor and Board of Trustees – Regular Meeting

Third Street Firehouse

Greenport, NY 11944

 

 

PLEDGE OF ALLEGIANCE

 

MOMENT OF SILENCE

 

o       Richard A. Grigonis

o       Tyler John McDonald

o       Helen C. Price

o       Patricia Wakem Vincent

o       Robert Earle White

 

 

ANNOUNCEMENTS

 

o       Noah Thomas has been appointed to the Planning Board to fill the balance of the term of Peter Jauquet, which expires on April 3, 2018.

 

LIQUOR LICENSE APPLICATIONS

 

o       New application from 314-316 Main Street

o       New application from Olive Branch Cafe’, 120 Front Street

o       New application from Port 104, Inc., 104 Third Street

 

PRESENTATION

 

o       Bill Freitag of BST & Co., LLP

 

PUBLIC HEARING – CANCELLED

o        Brewer’s Yacht Yard Wetlands Permit Application – Application withdrawn by applicant on January 12, 2017

 

PSEG PROJECT PUBLIC COMMENT PERIOD

 

PUBLIC TO ADDRESS THE BOARD

 

REGULAR AGENDA

 

 

 

 

 

 

Call to Order

RESOLUTIONS

RESOLUTION # 01-2017-1

RESOLUTION adopting the January 2017 agenda as printed.

RESOLUTION # 01-2017-2

RESOLUTION accepting the monthly reports of the Greenport Fire Department, Village Administrator, Village Treasurer,  Village Clerk, Village Attorney, Mayor and Board of Trustees.

RESOLUTION # 01-2017-3

RESOLUTION ratifying the following resolutions previously approved by the Board of Trustees at the Trustees' work session meeting held on January 19, 2017:

RESOLUTION approving the professional services contract between J.R. Holzmacher, LLC and the Village of Greenport authorizing J.R. Holzmacher LLC to develop a plan to rectify water intrusion issues at the Village of Greenport Waste Water Treatment Plant, at a cost not to exceed $ 5000.00.

FIRE DEPARTMENT

RESOLUTION # 01-2017-4

RESOLUTION removing the following from the membership rolls of the Village of Greenport Fire Department:

Kelly Hydell,

Thomas LaMothe, and

Hope Laurie-Reade.

VILLAGE ADMINISTRATOR

RESOLUTION # 01-2017-5

RESOLUTION ratifying the re-hiring of Everett Nichols as a seasonal, part-time employee at the Village of Greenport Mitchell Park Marina at a pay rate of $10.00 per hour, effective December 27, 2016.

RESOLUTION # 01-2017-6

RESOLUTION authorizing the attendance of Trustee Julia Robins and Village Administrator Pallas at the APPA Legislative Rally in Washington, D.C. from February 27, 2017 through March 1, 2017; with lodging, travel and conference costs not to exceed $ 1,100.00 per person, plus all applicable meal costs, to be expensed from account E.0781.100 (Executive Department).

RESOLUTION # 01-2017-7

RESOLUTION authorizing the attendance of Douglas Rocco at NEPPA’s 2017 Apprentice Program for Apprentice I Training at Northwest Lineman College in Littleton, Massachusetts. Training will be completed in four sessions to be held on February 7th – 10th, April 4th – 7th, August 29th – Sept 1st, and October 31st – November 3rd, at a cost of : $3,200.00 for the training classes, a room rate of $121.75 per night, reimbursable meal expenses not to exceed $ 35 per day, applicable transportation costs, and standard mileage reimbursements; to be expensed from account E. 0785.210 (Employee Training).

RESOLUTION # 01-2017-8

RESOLUTION approving the attached Inter-Municipal Agreement between the Village of Greenport and the Town of Southold for the provision of qualified, certified lifeguards at the Village of Greenport Fifth Street Beach for the 2017 Summer season, and ratifying the attached Inter-Municipal Agreement for the 2016 Summer season.

RESOLUTION # 01-2017-9

RESOLUTION approving an increase in the rates of stay for the Village of Greenport McCann Campground, per the attached.

VILLAGE TREASURER

RESOLUTION # 01-2017-10

RESOLUTION authorizing Treasurer Brandt to perform attached Budget Transfer # 3646, to transfer Road Department funds to fund additional road signage, and directing that Budget Amendment # 3646 be included as part of the formal meeting minutes for the January 26, 2017 regular meeting of the Board of Trustees

RESOLUTION # 01-2017-11

RESOLUTION authorizing Treasurer Brandt to perform attached Budget Transfer # 3647, to transfer funds for the purchase of additional medical supplies for the Fire Department, and directing that Budget Amendment # 3647 be included as part of the formal meeting minutes for the January 26, 2017 regular meeting of the Board of Trustees.

RESOLUTION # 01-2017-12

RESOLUTION authorizing the Village of Greenport to add the outstanding water and sewer balances in arrear to the Village of Greenport 2017 tax bills for the respective property, per calculations to be completed by or on or before April 30, 2017.

VILLAGE CLERK

RESOLUTION # 01-2017-13

RESOLUTION accepting the bid of Demarest Holding Corporation, d/b/a Hands Fuel Company, the sole bidder, per the bid opening on January 18, 2017 in the amount of $ 0.13 per gallon over the rack rate for the delivery of 87 octane gasoline, and authorizing Mayor Hubbard to sign the contract between the Village of Greenport and Demarest Holding Corporation.

RESOLUTION # 01-2017-14

RESOLUTION accepting the bid of Demarest Holding Corporation, d/b/a Hands Fuel Company, the sole bidder, per the bid opening on January 18, 2017 in the amount of $ 0.13 per gallon over the rack rate for the delivery of No. 2 heating oil, and authorizing Mayor Hubbard to sign the contract between the Village of Greenport and Demarest Holding Corporation.

RESOLUTION # 01-2017-15

RESOLUTION accepting the bid of Demarest Holding Corporation, d/b/a Hands Fuel Company, the sole bidder, per the bid opening on January 18, 2017 in the amount of $ 0.13 per gallon over the rack rate for the delivery of diesel fuel, and authorizing Mayor Hubbard to sign the contract between the Village of Greenport and Demarest Holding Corporation.

RESOLUTION # 01-2017-16

RESOLUTION authorizing the solicitation of the annual sludge removal bid, and directing Clerk Pirillo to notice the bid accordingly.

RESOLUTION # 01-2017-17

RESOLUTION approving the attendance of any Trustee or management staff member at the New York Conference of Mayors Winter Legislative Meeting, from February 12, 2017 through February 14, 2017 at the Albany Hilton in Albany, New York. The registration fee of $ 240 for the full program or $ 190 for the one-day program and the hotel cost of $ 163 per person per night, plus all applicable travel and meal costs, will be expensed from the corresponding account numbers.

RESOLUTION # 01-2017-18

RESOLUTION authorizing Clerk Pirillo to attend the Region I Annual Meeting, and the Pre-Meeting Classes, of the International Institute of Municipal Clerks, on March 15, 2017 and March 16, 2017 in Port Jefferson, New York, at a cost of $ 120.00 plus the applicable standard mileage reimbursent rate, to be expensed from account A.1410.400 (Clerk Contractual Expense).

RESOLUTION # 01-2017-19

RESOLUTION authorizing the attendance of Clerk Pirillo and Treasurer Brandt at the Suffolk County Downtown Revitalization Round 15 grant workshop on January 31, 2017 in Hauppauge, NY. There is no cost for this training session, and the standard mileage reimbursement rate applies.

RESOLUTION # 01-2017-20

RESOLUTION approving the Public Assembly Permit Application submitted by Star Hose Company # 3 of the Greenport Fire Department for the use of the Polo Grounds on Moores Lane from 5:00 p.m. through 11:00 p.m. on May 25, 2017 through May 29, 2017 for the annual Carnival Fundraiser. Fireworks in conjunction with this event are scheduled for May 27, 2017 with a rain date of May 28, 2017.

RESOLUTION # 01-2017-21

RESOLUTION approving the payment of $ 335.00 to Broadcast Music, Inc. (“B.M.I.”) pursuant to the music license for local government entities between the Village of Greenport and B.M.I., for the 2017 Dances in the Park season.

RESOLUTION # 01-2017-22

RESOLUTION approving the license agreement for local government entities between the Village of Greenport and the American Society of Composers, Authors and Publishers (A.S.C.A.P.) with a license fee of $ 336.00 to for the 2017 Dances in the Park season, and authorizing Mayor Hubbard to sign the license agreement between the Village of Greenport and A.S.C.A.P.

RESOLUTION # 01-2017-23

RESOLUTION hiring Kristina A. Lingg as a full-time Clerk Typist for the Village of Greenport, at a pay rate of $ 15 per hour, effective February 13, 2017. All health insurance and other full-time employment benefit provisions specified in the current contract between the Village of Greenport and CSEA Local 1000 apply to this hiring, as does the standard twenty-six week Suffolk County Civil Service probationary period.

RESOLUTION # 01-2017-24

RESOLUTION scheduling a public hearing for February 23, 2017 at 7:00 p.m. at the Third Street Firehouse, Greenport, New York, 11944; regarding a proposed amendment to Chapter 103 (Rental Properties) of the Village of Greenport Code and directing Clerk Pirillo to notice the public hearing accordingly.

RESOLUTION # 01-2017-25

RESOLUTION scheduling a public hearing for February 23, 2017 at 7:00 p.m. at the Third Street Firehouse, Greenport, New York, 11944; regarding a proposed amendment to Chapter 132 (Vehicles and Traffic), Section 18 (All-night parking) of the Village of Greenport Code and directing Clerk Pirillo to notice the public hearing accordingly.

RESOLUTION # 01-2017-26

RESOLUTION appointing four Election Inspectors, one of which will serve as Chairperson, for the Village election on March 21, 2017; as follows:

o              Jerilyn B. Woodhouse, Chairperson

o              Patrick Calkins

o              Diana Whitsit, and

o              Keith McCamy.

The Inspectors are to be paid $10 per hour and $11 per hour for the Chairperson of the Inspectors, and further authorizing the Inspectors to work on the two Village registration days, as well as the day of the election.  This will be expensed from account A.1450.100 (Election Personnel Services).

RESOLUTION # 01-2017-27

RESOLUTION allowing the Clerk's Office to appoint three alternate Election Inspectors for the Village election on March 21, 2017, as follows:

o              Vernetta Taylor

o              Kally DiLeo, and

o              Brenda Miller

The alternate Election Inspectors are to be paid $ 10.00 per hour, to be expensed from account A.1450.100 (Election Personnel Services).

VILLAGE ATTORNEY

RESOLUTION # 01-2017-28

RESOLUTION scheduling a public hearing for February 23, 2017 at 7:00 p.m. at the Third Street Firehouse, Greenport, New York, 11944; regarding the addition of $ 1,234.75 to the property tax bill for the property 221/223 Center Street, Greenport, New York, 11944 and further directing Clerk Pirillo to notice the public hearing accordingly.

BOARD OF TRUSTEES

RESOLUTION # 01-2017-29

RESOLUTION approving the request of One Greenport ("Somos Uno") to use a portion of Mitchell Park for a cultural festival on June 4, 2017 from noon through 6:00 p.m., with a rain date of June 11, 2017. This event will be considered a Village of Greenport sponsored event upon approval of the proposed use of Mitchell Park.

RESOLUTION # 01-2017-30

RESOLUTION approving an increase in the annual salary of the Mayor, from $ 18,000 per year to $ 30,000 per year.

RESOLUTION # 01-2017-31

RESOLUTION approving the full payment by the Village of Greenport of family-coverage health, dental and vision insurance benefits for the Mayor.

VOUCHER SUMMARY

RESOLUTION # 01-2017-32

RESOLUTION approving all checks per the Voucher Summary Report dated January 19, 2017, in the total amount of $ 665,972.48 consisting of:

o              All regular checks in the amount of $ 645,217.26, and

o              All prepaid checks (including wire transfers) in the amount of

              $ 20,755.22.